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In order to connect your Microsoft Office 365 to ResourceXpress, you will first need the following ready before proceeding:
1. A valid O365 account with at least one administrator. 2.
2. Access to an O365 administrator account to make administrative changes.
3. A ResourceXpress user account created in O365 with administrative privileges. 3. This ResourceXpress account must have a mailbox and a valid O365 license to access its own email and calendar. Without these, Check In/Check Out/Extend operations on the room screens will fail with errors.
4. Resources already created under your O365 account. Please refer to this guide to learn how to create a resource.
Resource Permissions
Each resource will require the ResourceXpress admin user account to have Full Access permissions to the resource account in order to create, amend and delete bookings. Additional users that will have control over these resources will need Full Access permission as well.
To give Full Access permissions to a resource:Select the , sign onto your O365 admin center with your administrator account. Enter the Exchange admin center. Under Recipients, click on Resources.
Select a resource and click on the edit icon on the toolbar:[screenshot]
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Configurable settings for the resource will appear in a new window. Select mailbox delegation on the left-hand side:
[screenshot]
Scroll , and scroll down to the third option where it says Full Access. Select Click on the + button.:[screenshot]
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Search for the designated ResourceXpress admin user as well as any additional users that will have the ability to edit bookings for this resource. Select and Add the account to the list on the bottom. Click OK.[screenshot]
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Click Save.
These steps will need to be repeated for each Resource that will be utilized with ResourceXpress.
Configuring Additional Settings via PowerShell
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Most commonly, the URL will be: https://outlook.office365.com/EWS/Exchange.asmx
If this does not apply to your O365 account, please refer to this guide to find your EWS URL.
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Log onto ResourceXpress in your browser using your given URL and credentials.
Under Administration Settings on the top navigation bar, go to System Settings.[screenshot]
On the first tab you see (Resource Server), you will need to enter the information belowsee the screen below:
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Refer to the following table to fill in the information required:
Server Host Name |
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EWS URL | |
Server Port |
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(default is 80) | |
Resource Login User ID |
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ResourceXpress |
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user email address |
Resource Login Password |
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password for ResourceXpress |
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user email adddress |
Resource Login Domain |
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base URL for the EWS |
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URL (i.e. outlook.office365.com) |
Once the information above is entered, click on Save.
To check to make sure that ResourceXpress is successfully connected to Microsoft Office 365, enter the CAPTCHA image on the bottom of the page and click Check Server.
A successful connection will display a message similar to the message image below:[screenshot]
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Creating & Connecting a Profile
To create a profile and connect it to an O365 resource, under Administration Settings go to Resource List.
On the top, right-hand corner, click on + Create and you should see the screen below.
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Before connecting the profile, you will first be required to fill out some basic information in this Resource Info tab. Required fields are noted with an *. Once completed, click Save.
Once changes are successfully saved, click on the Connection Properties tab.
Most of the fields should already be filled in based on the information entered previously in the Systems Settings.
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For the final step, enter the email address of the O365 resource you want to connect this profile to in the Resource Email line.
Click Save.