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Configure ResourceXpress to work with Google G Suite. |
Table of Contents
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Prerequisites
In order to connect your Google G Suite to ResourceXpress, the following will be required:
A Google G Suite Account with administrator privileges
Access to the Google Developer Console
Access to the Google Admin Control Panel
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G Suite Resources
ResourceXpress will connect with a resource calendar to create bookings, these will need to exist in G Suite.
If you do not already have resource calendars see below for how to create these.
Creating Resources in Google
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Log in to the Google Apps administrator control panel. The URL is https://admin.google.com.  Navigate to Buildings and resource → Resource management  Using the large (+) plus button, choose to Add new resource.  Populate the fields as required, then click ADD RESOURCE.  Select the newly created resource from the list.  Copy the Resource email found on the left side of the screen.  |
Enable External Sharing for Secondary Calendars
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To allow ResourceXpress to view, create and modify calendar events in the resource calendars external access needs to be granted for all secondary calendars via the Google Admin. From the Google Admin home, select Apps → G Suite → Calendar.   From here, scroll down to General settings and click External sharing options for secondary calendars.  Choose Share all information, and outsiders can change calendars, this is a requirement for ResourceXpress to view, create and modify calendar events.  Click Save. |
Add Resources to Admin Calendar
All resources being added to ResourceXpress will require their shared settings to be modified.
To access these settings you will need to access these calendars from an admin account.
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Log into Google Calendar with your Admin credentials https://calendar.google.com On the left side of the screen, click the (+) plus symbol alongside Other calendars.  Choose Browse resources from the list.  Find the required resources and click the checkbox to subscribe.  Once all the required calendars have been added, use the back arrow found in the top left to return to your calendar.  You will see these calendars now available under My calendars. 
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Setup Google Developer Console
Open the Google Developer Console https://console.developers.google.com
Create a Project
Login with Google Admin Account, click CREATE PROJECT.
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Enter a Project name, and select the relevant Location.
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Click Create.
Enable APIs & Services
You will see a notification indicating the new project has been created.
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Using the wizard select the following options.
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Which API are you using?
Google Calendar API
Where will you be calling the API from?
Other UI (e.g. Windows, CLI tool)
What data will you be accessing?
Application data
Click What credentials do I need?
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You will now be shown a message confirming the Service account and key has been created.
The P12 key will automatically be downloaded.
We will need this shortly.
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Share the Resource Calendar with the Service Account
Now that we have the service account created we will need to allow it access to the resource calendars.
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Repeat this for each resource calendar.
Configuring the ResourceXpress Server
Navigate to your ResourceXpress Admin Dashboard.
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If you are using an RX Hybrid licence ensure you select Google under Booking System. |
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Server Host Name | www.google.com |
Server Port | 80 |
P12 Certificate | Use Choose File and select the |
downloaded .p12 key file. | |||
Global Resource Credentials | |||
Resource Login User ID | Enter the service name used when creating the service account on Google.
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Resource Login Password | notasecret
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Resource Login Domain | Enter the domain added to the service user account email.
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Create & Configure Profile Settings
The next step is to add resources to ResourceXpress.
Please follow our guide on Creating and Editing Resource Resources found here - Create & Edit Resource Profiles.
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See the Connection Properties section of the Create & Edit Resource Profiles guide for information on where the email address needs to be added for each resource.