A detailed list of Setup & Cleardown requirements.
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The The Facilities Work Schedule works in conjunction with the is based on the Setup & Cleardown option, more details about setting this up are options available in the Space Type settings guide . Space Settings Tab.
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This report page is available to users with the Facilities or Admin Roles |
When When a booking is created in for a space workspace with Setup or Cleardown times enabled an entry will be added to this report, allowing the facilities team to take the necessary actions to prepare each resource, before and after, each booking.
By default, the the Facilities Work Schedule Schedule report will show all relevant bookings for the current day throughout the system , but if users have restricted location access, via the the Allowed Locations option under option under User Management, they will only be able to see bookings from for their restricted locations.
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Using the filter options reports can be generated for more specific requirements such as future days or a larger timeframe, specific locations or space types.
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This report is emailed daily at 6 am (local time) to the configured Facility Admin email address. |
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This report page is only available to users with the Facilities or Admin Roles |
Added in v2021.7
The status dropdown can be used to filter results to show resources with an active Setup or Cleardown.
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Column | Explanation |
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ID | The unique value for each booking entry. |
Resource Name - Display | The resource name, allowing the facilities team to know where they are needed. |
Subject | The meeting title |
Organizer | The person who has created the booking. |
Attendees can be viewed by hovering over the organizer's name. | |
Setup Time Start | This is the allocated time before a booking begins, which the facilities team |
need to prepare the resource.
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Cleardown Time Start | Similar to the Setup Times, this is the allocated |
time after |
each booking, during which the facilities team |
need to prepare the resource for the next booking.
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Conflict Details |
If the Cleardown Time and Setup Time of two bookings overlap for a resource, in the case of this, the latter bookings Setup Time is removed and highlighted by red text.
Setup & Cleardown ConflictWhen Setup and/or Cleardown times are applied to a booking and this affects a previously booked event the details of the original conflicted booking will be displayed in this column. In this event, the Setup and/or Cleardown times for the latter booking will be modified and highlighted in red. Same day conflicts will be individually notified to Facilities Admin(s) via email. Max Occupancy Alert
When a booking is created via a 3rd party booking system which causes the max occupancy for a location to be exceeded an alert email will be sent to the defined Facilities Admin(s) .  The relevant booking will also be listed in the Facilities Work Schedule Report as conflict.  Hovering over the occupancy warning will provide further information about the warning.  |