Certain tables in the ResourceXpress database are updated with new records on a regular basis. Some of these tables store vital application information, such as Bookings records, while others record device and 3rd party booking system activity which can be useful when troubleshooting a problem.

Having too many records in the database can lead to application performance issues, it can also lead to a large quota of storage being consumed by the database. Scheduled maintenance on the Resourcexpress database is therefore strongly recommended to ensure performance is not affected and storage limits are not reached.

Plan and Decide

Some planning and decision-making will be required before configuring and executing the database maintenance tasks described below. Consideration should be made on how you consume and report on data in ResourceXpress and how troubleshooting could be affected when records are deleted.

Target Tables

Table 1.0 lists the database tables that can be maintained with descriptions of the records held in those tables.

Table 1.0

Table Name	Description	Potential Growth
dbo.ConnectivityLog
dbo.BookingSystemConnectivityLog
dbo.QubiActivityLog	Connections to the application from a Qubi 2, Qubi 3 or TD-0350 desk device are stored here.	Each of the listed desk devices will create 1 record every 60 seconds. To calculate the amount of records generated in a 24 hour period you can multiply the number of desk devices in your environment by 1440 e.g. 60 Qubis would be 60 * 1440 = 86,400 records in a 24 hour period.*
dbo.Bookings	Local bookings and 3rd party booking system records.	Each booking either created locally in the application or syncronised from a 3rd party booking system will create 1 record per configured profile.
dbo.ResourceMessages	Admin configured resource messages that are broadcast to Room Screens and Kiosks	Resource Messages records still persist in the database even after the configured expiry date has passed. If the message is deleted from the admin console it is also removed from the database.
dbo.EquipmentProblems	Any “Call for Help” reports for faulty equipment or other resources made from Room Screens or Kiosks.	Equipment Problem records persist in the database even when the problem has been closed in the admin console.

*Records are not generated when the profile is in Energy Saving Mode

Available Maintenance Actions

There are four available actions for each of the above tables

Delete

The delete action will remove all records from the live target table. Records will not be archived and cannot be retrieved.

Deleting will improve performance and reduces the size of the database.

Take No Action

No records will be deleted or archived from the live table.

No performance or storage benefits apply to this option.

Configuring Maintenence Actions

Configuring the available maintenance actions is carried out in the ResourceXpress database and involves executing SQL queries to set your desired configuration.

Table 1.1 describes the available actions and their respective SQL values.

Table 1.2 shows the relevant SQL column names and the value configured by default.

Table 1.1

Action Description	SQL Value
Delete	0
Archive	Any positive number i.e. 1, 2, 3 etc. The number configured will be the number of days records will be archived
Take No Action	NULL

Table 1.2

Column Name	Default Value
ConnectivityLogDaysToKeep	0 = Delete all records
BookingSystemConnectivityLogDaysToKeep	0 = Delete all records
QubiActivityLogDaysToKeep	1 = Archive for 1 day
BookingDaysToKeep	NULL = Take no action
ResourceMessagesDaysToKeep	NULL = Take no action
EquipmentProblemsDaysToKeep	NULL = Take no action
ConnectivityLogArchiveDaysToKeep	0 = Delete all records
BookingSystemConnectivityLogArchiveDaysToKeep	0 = Delete all records
QubiActivityLogArchiveDaysToKeep	1 = Archive for 1 day
BookingArchiveDaysToKeep	NULL = Take no action
ResourceMessagesArchiveDaysToKeep	NULL = Take no action
EquipmentProblemsArchiveDaysToKeep	NULL = Take no action

Database Maintenance