Create and Edit Resource Display Profiles

Each resource requiring a display must have a resource display profile. This is usually a room screen.
Your licence determines the maximum number of resource profiles you can create.

To create a new resource profile or edit an existing one.

1. Open the Resource Display Profiles screen:
   
   
2. Either:
   • Click + Create in the top right of the screen to create a new profile.
     or
   • Click  next to the resource that you want to edit.
     The Resource Info form is displayed.

3. There are up to five tabs for you to work through:

    Resource Info.

   1. Complete the first section of the tab:
      
      

      Field	Explanation
      Resource Name	Enter the full name of the resource as used in the Resource Server, e.g. Exchange Server resource name.
      Resource Name – Display	Enter an alternative resource name for the display, to use if the name is too long or unsuitable for the displays.
      Licence Type	Select the type of licence that you want to apply to this resource: Room Screen. Used with Aura. Workspace. Used with Qubi and desks. Huddlespace. Used with Qubi 3.
      Space Type	Select whether the bookable resource is a 'Desk', 'Parking', 'Room' or custom space type See Space Settings tab for more information on custom space types. If it is a 'Parking' type, users will be prompted to enter a booking reference (car registration or driver name) when booking via a touch screen.
      Location	Set the location of the resource.

   2. Complete the Resource Information section to specify the information that is displayed when the optional Info icon is selected on the resource screen:
      
      

      Field	Explanation
      Occupancy	Enter the number of people that this resource (normally a room) can seat.
      Resource Information Image	Upload an image for the resource. Image size should be 400 x 250 px.
      Equipment	Select the equipment available for the selected resource. Equipment is managed in System Settings.
      Show Info Icon	Select ‘No’ if the Information button is not required at the bottom of the display. The default setting is ‘Yes’.
      Search Tags	Custom values for use with the new kiosks advanced search.
      Resource Description	This can detail any other relevant information required to be displayed about the resource.

   3. Complete the Display Settings (Basic):
      
      

      Field	Explanation
      Screen Background Image	Specify a background image to be used for this resource. This should be sized according to the screen resolution, e.g. 1024 x 768 or 800 x 600. If this field is blank, the system default background is used. This feature is only used in Aura systems.
      Graphical Time bar	Enter the number of hours to be displayed on the time bar for a resource. For 800 pixel wide screens, we recommend 7 hours, for 1024 pixel wide screens (including Android tablets), we recommend 9 hours. These settings produce a rolling 24-hour time-bar. For a fixed 10 hour time-bar (0800-1800) enter 10 hours.
      Time bar Start Hour	For a fixed (i.e. non-rolling) time bar, select a start hour. The default setting is 0, giving a rolling time bar
      Stylesheet	Select the stylesheet to be used for the display. Standard stylesheets for 800 and 1024 wide room screens are provided. See the Stylesheet Guide for details on how to modify them for non-standard screens.
      Show Booked by	Specify whether you want to show details of the user who booked the session.
      Show Session Status	Used to show or hide a particular room screen, e.g. 'Session in Progress – Ending in X min(s)'.
      Hide Attendees for Private Session	When enabled the attendee list for Private Sessions will be hidden. This is also a System and Location-based Setting, check-out the system settings Display Tab guide and Location-based System Settings guide for more information on this.

   4. Complete the Display Settings (Advanced):
      
      

      Field	Explanation
      Advanced Display	Select 'Timed Page Sequence' to alternate between displaying the resource screen and the Content-Type specified in the next item. Select 'Smart Digital Signage' to automatically display alternative content (specified in Content URL) if there are no resource bookings to display. The content will cycle every 60 seconds.
      Content Type	If you have selected 'Timed Page Sequence' above, you may select 'Additional Language Screen' or 'Content URL' here. If you have selected 'Smart Digital Signage' then you cannot select 'Additional Language Screen'. If you select Additional Language Screen then you must configure the Additional Language option.
      Content URL	Specify the URL path to the external content.

   5. Click Save and select the Connection Properties tab.
    Connection Properties.

   The Connection Properties tab is used to specify the details required to connect to the resource server:

   

   1. Complete the fields shown:

      Field	Use to…
      Booking System	Use the dropdown list to choose the booking system this profile will connect with. If using a local-only ResourceXpress system this will only display Local, if using a Hybrid licence this offer more options including Local, Exchange, Google and other 3rd Party Booking Systems
      Use Local Authentication	Select 'Yes' to use the user id, password and domain entered below to authenticate on a resource-by-resource basis.
      Resource Email	Enter the email address for the resource. The address is used by the system as the key for looking up bookings.
      Resource Server Port	Enter the HTTP port number.
      Resource Login User ID	Enter the login user-id and password for the resource.
      Resource Login Password	The password is normally case sensitive.
      Resource Login Domain	Enter the login domain for the resource.

   2. Click Save and select the Touch Screen Setting tab.
    Touch Screen Settings.

   Use this tab to configure the touch screen settings for a specific resource differently to the default system-wide configuration:

   

   This provides a degree of fine-tuning which is extremely powerful and flexible to suit individual resource requirements.

   This feature might be useful, for example, to allow one or more rooms to have check-in and check-out buttons but no Smartbook^TM, to restrict local booking. (All bookings would then have to be made at the desktop).

   Another use might be to have a system-wide policy of check-in and check-out for comprehensive actual utilisation reporting, but for only certain rooms to have the autocancellation process enabled (or disabled).

   Work through the settings shown:

   1. Interactive. Select whether to enable the screen as interactive ('Yes') or for display only ('No').
   2. Maximum Duration of Individual Booking. Enter the number of minutes to limit the duration of bookings made from a device. The default setting is 0, unlimited duration (for a room). For Qubi, a setting of '0' means a duration of 60 minutes, otherwise, the value entered.
   3. Complete the Smart Book section:
      1. Display SmartBook^TM Button. Specify whether you want to show the Smartbook button. Hide buttons for resources that are not to be bookable. The default setting is 'Yes'. An example is shown below:
         
      2. SmartBook^TM Authenticated?. Select 'Yes' if the user is to be prompted to authenticate using the settings in the authentication section. The user is identified on the screen as the Booked By user. These details are recorded in the utilisation reports. The default setting is 'No'.
      3. Display 'More' Button. The More button allows Smart Sessions to be booked later the same day. Specify whether you want to show this button. An example is shown below:
         

   4. Complete the Check-In section:

      Field	Explanation
      Auto Cancellation	Select 'Yes' to enable, this will auto-cancel resource reservations when a session is not started using the Check-In button, within the time specified in the following Check-In Starts/Ends settings. The default setting is 'No'.
      Display Check-In Button	If the Auto Cancellation process is not enabled the Check-In button can be optionally displayed to record confirmation of session attendance for reporting purposes. If the Check-In button is not pressed within the period indicated below the reservation is flagged as a No-Show but the reservation will only be cancelled if Auto Cancellation is enabled. The default setting is 'No'.
      Check-In Starts	Enter the number of minutes before and after the scheduled session start time that the Check-In button is available.
      Check-In Ends
      'Check-In' Authenticated?	Options other than 'No' allow the Check-In button to authenticate the user and confirm that the user name is either the session organiser (Booked By user), one of the named attendees (including the organiser) or any valid user. The default setting is 'No'.
      No Show Policy Enabled	This setting can be used to turn on or off the No show policy for recurring bookings, by default it is set to 'Use System Settings'.

      An example of how your selections are displayed is shown below:
      

   5. Complete the Extend section:

      Field	Explanation
      Display Extend Button	Specify whether you want to show the Extend button on the screen. The default setting is 'Yes'.
      Extend Button Appears	Enter the number of minutes that you want the Extend button to appear before the meeting ends. For example, enter '30' here for the Extend button to appear 30 minutes before the end of the meeting.
      'Extend' Authenticated?	Options other than 'No' allow the user to be authenticated by the Extend button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'.

      An example of how your selections are displayed is shown below:
      

   6. Complete the Check Out section:

      Field	Explanation
      Display Check-Out Button	Specify whether you want to show the Check Out button on the screen. The default setting is 'Yes'.
      'Check-Out' Authenticated?	Options other than 'No' allow the user to be authenticated by the Check Out button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'.
      Instant Checkout	Change the way that the checkout button operates for room screens for this resource. Select 'Yes' for checkout to occur immediately. Select 'No' for checkout to occur after the nearest 5 minutes. Select 'Use System Settings' to select the system default.

   7. Use the On Demand Map/Kiosk sections to configure the popup map/kiosk buttons available in Aura room screens:
      
      1. Select 'Yes' if you want to display the button, an example is shown below:
         
      2. Select the map/kiosk profile that you want to display when the button is selected in Aura room screens. Examples of how maps and kiosks are displayed are shown below:
         

         On-Demand Map:
          
         Kiosk Profile:
         

   8. Use the Record Attendance section to record the use of RFID cards. This is applied to all full resources only (e.g. rooms). Specifying 'Yes' allows users to present their RFID card to record their attendance using the meeting room screen, and allows administrators to view/export a report of users attending a session. This is only applicable for pre-booked sessions. It is disabled for floorplans.
   9. Click Save and select the Qubi Settings tab.
    Qubi Settings.

   This section is displayed for Workspace Resources and is only required for Qubi profiles. The Qubi Model and Firmware version are captured during Qubi start up and stored in the profile as Last Known Model.

   

   1. Enter the Qubi's MAC Address. The MAC address can be found on the label underneath the Qubi. Alternatively use unregistered Qubi devices. See page .
   2. Last Known Model. This is the Qubi model and firmware version that is picked up automatically by ResourceXpress.
   3. Instant Booking Duration. This is the default duration of a booking made using the Qubi.

   4. Complete the Qubi3 section:

      Field	Explanation
      Display Mode	Configures the display mode of Qubi 3 to show either: 1 line of booking information, such as 'User name' (Desk mode). or 2 lines with 'Now and Next' session information (Huddlespace). 2 line display mode only is available with a Huddlespace licence.
      LED Mode	Enables different combinations of LED bars to be selected to suit the location of the device. For example, vertical mounting in Huddlespace or Meeting Room (Top and Bottom LED bars) or flat mounted on desk (Bottom LED bar only).
      Enable Auto Firmware Update	This provides per profile setting for overnight (0200) firmware update. This is useful for scheduled testing of new firmware on one or more individual devices before enabling overnight firmware update for all devices at 0200.
      Force Firmware Update	Force a firmware update at next connection (i.e. within 60 seconds). This is useful for immediate testing of new firmware on one or more individual devices before enabling the overnight firmware update for all devices at 0200.
      Force Reboot	At next live connection (within 60 seconds) force device to reboot.

   5. Complete the Philips Hue Integration section:

      Field	Explanation
      Philips Hue Integration Enabled	Enabling this allows ResourceXpress to control Philips Hue lights.
      Hue Bridge IP Address	Enter the IP Address of the Philips Hue Bridge Gateway, to allow ResourceXpress to communicate with the Hue Lights. To find the bridge IP address, open a browser and point to www.meethue.com/api/nupnp.
      Hue Light ID	Enter the individual ID of the Philips Hue Light that is to be controlled by ResourceXpress for this profile.

   6. Click Save and select the Language Config tab.
    Language Config.

   Before configuring choose language configuration in System Settings.

   Use this tab to set an alternative language for the resource:

   

   It is recommended that 'Timed Page Sequence' is selected in Display Settings in the Resource Info tab to sequence both the English and alternative language URL's with a suitable delay between the screens. Alternatively, enable the on demand language toggle button on the room screens. See Show Language Button below.

   1. Complete the fields shown:

      Field	Explanation
      Resource Name – Display	Enter the alternative language version of the resource name.
      Stylesheet	Select the stylesheet to be used for the display.
      Show Language Button	Select 'Yes' for a button to appear on the room screen which toggles the display between English and the alternative language. Select 'No' if screen sequencing is to be configured in the Resource Info tab.
      Language Button Image	Enter a URL to the image to appear on the button.
      Alt Language Button Image	Enter a URL to the image to appear on the button when you hover over it.
      On-Demand Map	Select the map for this additional language screen to reflect the additional language.

   2. Click Save.
   3. Click Back to List in the bottom left of the screen to return to the Resource Display Profiles screen.
      The alternative language is displayed when you resource is selected:
      

   
   

   Creating an Additional Language Meeting Invitation

   To create an additional language reservation in an Outlook meeting invitation, use an additional language keyboard to enter a meeting title in the Subject field. Use the | character to separate the English and alternative language titles as shown in the following example:
   

   Handling Additional Language Variations

   Translate the standard English text used in the system into the alternative language. See Additional Language Settings for more information.