A detailed list of Setup & Cleardown requirements.
The Facilities Work Schedule works in conjunction with the Setup & Cleardown option, more details about setting this up are available in the Space Type settings guide Space Settings Tab.
This report page is available to users with the Facilities or Admin Roles
When a booking is created in a space with Setup or Cleardown enabled an entry will be added to this report, allowing the facilities team to take the necessary actions to prepare each resource, before and after, each booking.
By default, the Facilities Work Schedule report will show all relevant bookings for the current day throughout the system, if users have restricted location access, via the Allowed Locations option under User Management, they will only be able to see bookings from their locations.
Using the filter options reports can be generated for more specific requirements such as future days or a larger timeframe.
Column | Explanation |
|---|---|
ID | The unique value for each booking entry. |
Resource Name - Display | The resource name, allowing the facilities team to know where they are needed. |
Subject | The meeting title |
Organizer | The person who has created the booking. |
Setup Time Start | This is the allocated time before a booking begins, which the facilities team will have to prepare the resource. During this time no other bookings can be made. |
Cleardown Time Start | Similar to the Setup Times, this is the allocated time after each booking, which the facilities team will have to prepare the resource for the next booking. During this time no other bookings can be made. |
Conflict Details | If the Cleardown Time and Setup Time of two bookings overlap for a resource, in the case of this, the latter bookings Setup Time is removed and highlighted by red text. Thie information about the conflicting booking will be displayed in this column, including the booking subject, organiser and the setup and cleardown start and end times. |