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The Facilities Work Schedule is based on the Setup & Cleardown options available in Space Type settings. Space Settings Tab. When a booking is created for a workspace with Setup or Cleardown times enabled an entry will be added to this report.

By default, the Facilities Work Schedule report will show all relevant bookings for the current day throughout the system but if users have restricted location access, via the Allowed Locations option under User Management, they will only be able to see bookings for their restricted locations.

Using the filter options reports can be generated for more specific requirements such as future days, specific locations or space types.

This report is emailed daily at 6 am (local time) to the configured Facility Admin email address.

This report page is only available to users with the Facilities or Admin Roles

Added in v2021.7

The status dropdown can be used to filter results to show resources with an active Setup or Cleardown.

Column

Explanation

ID

The unique value for each booking entry.
This is also a button to view more detailed information about each booking.

Resource Name - Display

The resource name, allowing the facilities team to know where they are needed.

Subject

The meeting title

Organizer

The person who has created the booking.
Attendees can be viewed by hovering over the organizer's name.

Setup Time Start
Setup TIme End

This is the allocated time before a booking begins, which the facilities team need to prepare the resource.

During this time no other bookings can be made.

Cleardown Time Start
Cleardown Time End

Similar to the Setup Times, this is the allocated time after each booking, during which the facilities team need to prepare the resource for the next booking.

During this time no other bookings can be made.

Conflict Details

Setup & Cleardown Conflict

When Setup and/or Cleardown times are applied to a booking and this affects a previously booked event the details of the original conflicted booking will be displayed in this column.

In this event, the Setup and/or Cleardown times for the latter booking will be modified and highlighted in red.

Same day conflicts will be individually notified to Facilities Admin(s) via email.

Max Occupancy Alert

Max Occupancy Alert was added in v1.9.1

When a booking is created via a 3rd party booking system which causes the max occupancy for a location to be exceeded an alert email will be sent to the defined Facilities Admin(s) .

The relevant booking will also be listed in the Facilities Work Schedule Report as conflict.

Hovering over the occupancy warning will provide further information about the warning.

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