Each resource added to the system will require a resource display profile.
Your licence determines the maximum number of resource profiles you can create, there are 4 types of licences each offering varying levels of customisation and functionality, see the Licence Tab page for more information on this.
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Before a profile can be created a location needs to be created.
See our guide on theLocations Tab to create a location. |
To create a new resource profile or edit an existing one.
Open the Resource List screen:
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Either:
Click +Create in the top right of the screen to create a new profile.
or
Click 
next to the resource that you want to edit.
The Resource Info form is displayed.
There are up to six tabs for you to work through:
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 Image Removed Image AddedField | Explanation |
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Resource Name | Enter the full name of the resource as used in the Resource Server, e.g. Exchange Server resource name. | Resource Name – Display | Enter an alternative resource name for the display, to use if the name is too long or unsuitable for the displays. | Licence Type | Select the type of licence that you want to apply to this resource: Room Screen Workspace Huddlespace Non-Bookable Workspace
| Space Type | Select whether the resource is a Room, Desk, Assigned, Parking or custom space type.
See Space Settings tab for more information on custom space types. Assigned Spaces are not available for profiles with Rooms Screen licences | Info |
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With the space type Parking, users will be prompted to enter a booking reference (car registration or driver name) when booking via a touch screen. |
| Assigned User | Choose the user you would like to Assign to this space. | Info |
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Only available when the Space Type is set to Assigned Space. |
| Qubi | Select Yes if you are using Qubi devices with this profile. | Infonote |
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Not available with Room Screen Licence Type |
| Location | Set the location of the resource. | Note |
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The location is a required field, be sure to have created your locations before creating resource profiles. |
| Enable Ring Fence
| Enabling this will allow for resource nearby to be selected for ring-fencing.
When this resource is booked it will automatically set the nearby resources as unavailable. | Ring Fenced Spaces
| Enter the name of the resource profiles you wish to be included in this resources ring-fence. | Info |
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The available profiles are limited to those that share the same location. |
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Complete the Resource Information section to specify the information that is displayed when the optional Info icon is selected on the resource screen:  Fiels | Explanation |
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Occupancy | Enter the number of people that this resource (normally a room) can seat. | Resource Information Image | Upload an image for the resource. | Equipment | Select the equipment available for the selected resource. Equipment is managed in System Settings. | Show Info Icon | Select ‘No’ if the Information button is not required at the bottom of the display. The default setting is ‘Yes’. | Search Icon | Custom values for use with the new kiosks advanced search. | Resource Description | This can detail any other relevant information required to be displayed about the resource. |
Complete the Display Settings (Basic):  Field | Explanation |
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Screen Background Image | Set a background image for the Display Profile.
This is only available for profiles using the Room Screen licence. It is advised to upload an image which matches the resolution of the display being used.
For example, if using an Aura device, the image should be 1280px x 800px. | Graphical Time bar | Enter the number of hours to be displayed on the time bar for a resource. | Info |
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For 1024px wide screens we recommend 9 hours. |
| Time bar Start Hour | Setting this value will lock the time bar to only display a selected time period, choose 0 to allow the time bar to always show the current time. | Stylesheet | Select the stylesheet to be used for the display. | Info |
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See the Stylesheet Guide for details on how to modify them for non-standard screens. |
| Show Booked by | Specify whether you want to show details of the user who booked the session. | Show Session Status | Used to show or hide a particular room screen, e.g. 'Session in Progress – Ending in X min(s)'. | Hide Attendees for Private Session | When enabled the attendee list for Private Sessions will be hidden.
This is also a System and Location-based Setting, check-out the system settings Display Tab guide and Location-based System Settings guide for more information on this. |
Complete the Display Settings (Advanced):  Field | Explanation |
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Advanced Display | Select 'Timed Page Sequence' to alternate between displaying the resource screen and the Content-Type specified in the next item.
Select 'Smart Digital Signage' to automatically display alternative content (specified in Content URL) if there are no resource bookings to display. The content will cycle every 60 seconds. | Content Type | If you have selected 'Timed Page Sequence' above, you may select 'Additional Language Screen' or 'Content URL' here.
If you have selected 'Smart Digital Signage' then you cannot select 'Additional Language Screen'. | Content URL | Specify the URL path to the external content. |
Specify the URL path to the external content. Click Save. |
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| title | Connection Properties |
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The Connection Properties tab is used to specify the details required to connect to the resource server:  Field | Explanation |
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Booking System | Use the dropdown list to choose the booking system this profile will connect with.
If using a local-only ResourceXpress system this will only display Local, if using a Hybrid licence this will offer more options including Local, Exchange, Google and other 3rd Party Booking Systems | Resource Email | Enter the email address for the resource. | Info |
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If using a 3rd Party Booking System that does not use email addresses this can be left blank |
| Specify Credentials | By default account credentials configured in System Settings will be used.
Choosing this option will allow for alternate credentials to be configured below. | Host Name | This is the connection address for the external booking system. | Resource Server Port | Enter the HTTP/HTTPS port number. | Resource Login User ID | Enter the login user-id and password for the resource. | Resource Login Password | The password is normally case sensitive. | Resource Login Domain | Enter the login domain for the resource. | Use Graph API
(optional) | To use Microsoft Graph API follow our guide on how to configure.
Graph API & OAuth 2.0 Configuration for Office 365 | Use OAuth
OAuth Tenant ID
OAuth Client ID
OAuth Client Secret | OAuth is only available for Microsoft Exchange/Office 365. Follow our guide on how to configure OAuth.
Office 365 EWS & OAuth 2.0 Configuration for Office 365 | Note |
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This is now a required authentication method for Office 365. |
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Enter the login domain for the resource. Click Save. |
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This section contains settings relevant to profiles using a Qubi.  Field | Explanation |
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MAC Address | This is used to connect the Qubi to this profile.
The MAC Address can be entered manually here, or by using the Unregistered Devices screen. | Last Known Model | Once the Qubi has successfully connected with this profile this value will display the Qubi Model and Firmware version. | Instant Booking Duration | This is the default duration of a booking made using the Qubi. |
The next section is specific to using a Qubi3 device.  Image Removed Image AddedField | Explanation |
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Display Mode | Configures the display mode of Qubi 3 to show either: 1 line of booking information, such as 'User name' (Desk mode). 2 lines with 'Now and Next' session information (Huddlespace).
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2 line display mode is only available with a Huddlespace licence. |
| LED Mode | Enables different combinations of LED bars to be selected to suit the location of the device.
For example, vertical mounting in Huddlespace or Meeting Room (Top and Bottom LED bars) or mounted on a desk (Bottom LED bar only). | Enable Auto Firmware Update | This provides per profile setting for overnight firmware updates.
This is useful for scheduled testing of new firmware on one or more devices before enabling overnight firmware update for all devices at 2 am. | Enable Check Out Satisfaction Survey
| Enabling this feature will ask users to rate their meeting via the Qubi 3. This feature requires Qubi 3 firmware v1.40.10 | Enable Qubi Booking Override
| By default this option is enabled.
Setting this to No will restrict Qubi devices from being used to create bookings. Check-in & Check-out will still be available as per the resource profile settings. | Info |
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This option can be useful when the Qubi devices are used for Check-In/Out only.
The book option will still be available from other parts of the system, such as Room screens, Kiosk, Maps and Mobile. |
| Authenticated?
| This option works inconjunction in-conjunction with Enable Qubi Booking.
Setting to Yes will require authentication when creating bookings from a Qubi. | Force Reboot | At next live connection (within 60 seconds) force the device to reboot. |
The Philips Hue Integration section is only required when connecting Qubi devices with Philips Hue lights  Field | Explanation |
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Philips Hue Integration Enabled | Enabling this allows ResourceXpress to control Philips Hue lights. | Hue Bridge IP Address | Enter the IP Address of the Philips Hue Bridge Gateway, to allow ResourceXpress to communicate with the Hue Lights. | Hue Light ID | Enter the individual ID of the Philips Hue Light that is to be controlled by ResourceXpress for this profile. |
Click Save. |
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