Each resource added to the system will require a resource display profile.
Your licence determines the maximum number of resource profiles you can create, there are 4 types of licences each offering varying levels of customisation and functionality, see the Licence Tab page for more information on this.
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Before a profile can be created a location needs to be created.
See our guide on theLocations Tab to create a location. |
To create a new resource profile or edit an existing one.
Open the Resource List screen:
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Either:
Click +Create in the top right of the screen to create a new profile.
or
Click 
next to the resource that you want to edit.
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 Field | Explanation |
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Resource Name | Enter the full name of the resource as used in the Resource Server, e.g. Exchange Server resource name. | Resource Name – Display | Enter an alternative resource name for the display, to use if the name is too long or unsuitable for the displays. | Licence Type | Select the type of licence that you want to apply to this resource: Room Screen Workspace Huddlespace Non-Bookable Workspace
| Space Type | Select whether the resource is a Room, Desk, Assigned, Parking or custom space type.
See Space Settings tab for more information on custom space types. Assigned Spaces are not available for profiles with Rooms Screen licences | Info |
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With the space type Parking, users will be prompted to enter a booking reference (car registration or driver name) when booking via a touch screen. |
| Assigned User | Choose the user you would like to Assign to this space. | Info |
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Only available when the Space Type is set to Assigned Space. |
| Qubi | Select Yes if you are using Qubi devices with this profile. | Note |
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Not available with Room Screen Licence Type |
| Location | Set the location of the resource. | Note |
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The location is a required field, be sure to have created your locations before creating resource profiles. |
| Enable Ring Fence
| Enabling this will allow for resource nearby to be selected for ring-fencing.
When this resource is booked it will automatically set the nearby resources as unavailable. | Ring Fenced Spaces
| Enter the name of the resource profiles you wish to be included in this resources ring-fence. | Info |
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The available profiles are limited to those that share the same location. |
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Complete the Resource Information section to specify the information that is displayed when the optional Info icon is selected on the resource screen:  Image Removed Image AddedField | Fiels | Explanation | Occupancy | Enter the number of people that this resource (normally a room) can seat. | Resource Information Image | Upload an image for the resource. | Equipment | Select the equipment available for the selected resource. Equipment is managed in System Settings. | Show Info Icon | Select ‘No’ if the Information button is not required at the bottom of the display. The default setting is ‘Yes’. | Search Icon | Custom values for use with the new kiosks advanced search. | Resource Description | This can detail any other relevant information required to be displayed about the resource. |
Complete the Display Settings (Basic):  Image RemovedReport Equipment Problem
| This option is enabled by default. Setting this option to Off will restrict users from being able to report issues with equipment. | Resource Description | This can detail any other relevant information required to be displayed about the resource. |
Complete the Display Settings (Basic):  Image AddedField | Explanation |
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Screen Background Image | Set a background image for the Display Profile.
This is only available for profiles using the Room Screen licence. It is advised to upload an image which matches the resolution of the display being used.
For example, if using an Aura device, the image should be 1280px x 800px. | Graphical Time bar | Enter the number of hours to be displayed on the time bar for a resource. | Info |
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For 1024px wide screens we recommend 9 hours. |
| Time bar Start Hour | Setting this value will lock the time bar to only display a selected time period, choose 0 to allow the time bar to always show the current time. | Stylesheet | Select the stylesheet to be used for the display. | Info |
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See the Stylesheet Guide for details on how to modify them for non-standard screens. |
| Show Booked bySpecify whether you want to show details of the user who booked the sessionBy | Enabled by default.
When disabled the booking organiser's name will not be shown. This setting will affect only the selected profile.
This option is also available in System & Location settings. | Show Session Status | Used to show or hide a particular room screen, e.g. 'Session in Progress – Ending in X min(s)'. | Hide Attendees for Private Session | When enabled the attendee list for Private Sessions will be hidden.
This is also a System and Location-based Setting, check-out the system settings Display Tab guide and Location-based System Settings guide for more information on this. |
Complete the Display Settings (Advanced):  Field | Explanation |
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Advanced Display | Select 'Timed Page Sequence' to alternate between displaying the resource screen and the Content-Type specified in the next item.
Select 'Smart Digital Signage' to automatically display alternative content (specified in Content URL) if there are no resource bookings to display. The content will cycle every 60 seconds. | Content Type | If you have selected 'Timed Page Sequence' above, you may select 'Additional Language Screen' or 'Content URL' here.
If you have selected 'Smart Digital Signage' then you cannot select 'Additional Language Screen'. | Content URL | Specify the URL path to the external content. |
Specify the URL path to the external content. Click Save. |
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The Interactive tab is used to configure which interactive options are available on-screen or via a connected device.
By default most of these settings will use System or Location-based Settings, however, if specific settings are required for just the selected profile they can be modified here.  Field | Explanation |
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Interactive | By default, this value is set to Yes.
To disable all actions for a profile set this to No. | Maximum Duration of Individual Booking | This setting will block any reject any bookings which are longer than the configured number of minutes. | Note |
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This is only valid for bookings made in ResourceXpress. |
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Book section:  Image Removed Image AddedField | Explanation |
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Display Book Button | This value is used to allow users to create bookings for this profile in ResourceXpress.
Setting this to No will mean no bookings can be added from ResourceXpress devices. | Authenticated? | If set to Yes users must enter their credentials before being able to create a new booking.
These bookings will then display as booked by the authenticated user.
If set to No any user can create a booking without authentication, bookings will be displayed as booked by the default users specified in System Settings. | Display ‘More’ Button | The More button allows sessions to be booked later the same day.  Image Removed | Booking Title Mandatory | If set to Yes users will be required to enter a value into the Booking Title field. | Book in User’s Calendar
| Enabling this feature will create the booking in the Organisers calendar and invite the resource calendar. This differs from the default operation, where the booking is directly created by the resource calendar. This is also available as a System and Location setting.
Enabling here will only affect the one selected resource. | Note |
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The feature is in public preview Only supported with Microsoft 365 Graph API Users must exist in both RX and the connected Microsoft 365 account The booking may not immediately show on the Meeting Room displays Check out from RX does not remove the event from the user’s calendar
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| Display ‘Custom’ Button | The Custom button allows sessions to be booked later the same day.  Image Added | Booking Title Mandatory | If set to Yes users will be required to enter a value into the Booking Title field. | Not In Use Dates | When enabled, a list of dates can be added when the resource is not in use.
Affected profiles will display as Not In Use and all actions will be unavailable.  Image Added| Info |
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This option is useful to restrict resources being booked during public holidays. |
This can be configured via System Settings, Location-based Settings or a Per Profile basis. | Not In Use Days | When enabled, the days of the week are listed. These can be selected to enable Not In Use. Affected profiles will display as Not In Use on the selected days and all actions will be unavailable. Image AddedThis can be configured via System Settings, Location-based Settings or a Per Profile basis. | Mandatory Space Usage Acceptance | | Info |
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The feature was added in v2021.5, check out the full release notes for this version here v2021.5 - July 2021 |
This allows for a message to be displayed to all users before they are able to create a booking.
Users are required to accept the terms before they are able to continue. This can be useful for return to work, post-covid.
Here is an example of how the message will be displayed in Maps. Image Added |
Check-In section:  Field | Explanation |
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Auto Cancellation | Select Yes to enable, this will auto-cancel resource reservations when a session is not started using the Check-In button, within the time specified in the following Check-In Starts/Ends settings. The default setting is No. | Display Check-In Button | If the Auto Cancellation process is not enabled the Check-In button can be optionally displayed to record confirmation of session attendance for reporting purposes.
If the Check-In button is not pressed within the period indicated below the reservation is flagged as a No-Show but the reservation will only be cancelled if Auto Cancellation is enabled. | Check-In Action Using Mobile App | If enabled, users are provided with a Check-in button in the Mobile App. Enabling Validate using QR Code requires users to scan a unique QR Code before a booking is checked in. This option is useful to restrict Check-in to QR code only using the RX Mobile App V2. RX Mobile App | Check-in Starts | Enter the number of minutes before the scheduled session start time that the Check-In button is available. | Check-in Ends | Enter the number of minutes after the scheduled session start time that the Check-In button is available. | Check-In Authenticated? | Options other than 'No' allow the Check-In button to authenticate the user and confirm that the user name is either the session organiser (Booked By user), one of the named attendees (including the organiser) or any valid user. The default setting is 'No'. | No Show Policy Enabled | This setting can be used to turn on or off the No show policy for recurring bookings. |
Extend section:  Field | Explanation |
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Display Extend Button | Specify whether you want to show the Extend button on the screen. The default setting is 'Yes'. | Extend Button Appears | Enter the number of minutes that you want the Extend button to appear before the meeting ends. For example, enter '30' here for the Extend button to appear 30 minutes before the end of the meeting. | 'Extend' Authenticated? | Options other than 'No' allow the user to be authenticated by the Extend button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'. |
Check-Out section:  Field | Explanation |
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Display Check-out Button | Specify whether you want to show the Check Out button on the screen. The default setting is 'Yes'. | ‘Check-out’ Authenticated? | Options other than 'No' allow the user to be authenticated by the Check Out button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'. | Instant Check-out | Change the way that the checkout button operates for room screens for this resource.
Select 'Yes' for checkout to occur immediately.
Select 'No' for checkout to occur after the nearest 5 minutes.
Select 'Use System Settings' to select the system default. |
Use the On-Demand Map/Kiosk sections to configure the popup map/kiosk buttons available on Aura room screens:  Select Yes if you want to display the button, an example is shown below: Select the map/kiosk profile that you want to display when the button is selected on a room screen.
Examples of how maps and kiosks are displayed are shown below: On Demand Map: 
On Demand Kiosk:  Use the Record Attendance section to record the use of RFID cards.  This is applied to all full resources only (e.g. rooms). Specifying 'Yes' allows users to present their RFID card to record their attendance using the meeting room screen, and allows administrators to view/export a report of users attending a session. This is only applicable for pre-booked sessions. It is disabled for floorplans. Click Save. |
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