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Each resource requiring a display must have a resource display profile. This is usually a room screen.
Your licence determines the maximum number of resource profiles you can create.

To create a new resource profile or edit an existing one.

Open the Resource Display Profiles screen:

Either:

  • Click +Create in the top right of the screen to create a new profile.
    or

  • Click (blue star) next to the resource that you want to edit.

...

Expand
titleResource Info

Complete the first section of the tab:

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Field

Explanation

Resource Name

Enter the full name of the resource as used in the Resource Server, e.g. Exchange Server resource name.

Resource Name – Display

Enter an alternative resource name for the display, to use if the name is too long or unsuitable for the displays.

Licence Type

Select the type of licence that you want to apply to this resource:

  • Room Screen. Used with Aura.

  • Workspace. Used with Qubi and desks.

  • Huddlespace. Used with Qubi 3.

Space Type

Select whether the bookable resource is a 'Desk', 'Parking', 'Room' or custom space type See Space Settings tab for more information on custom space types.

If it is a 'Parking' type, users will be prompted to enter a booking reference (car registration or driver name) when booking via a touch screen.

Location

Set the location of the resource.

Complete the Resource Information section to specify the information that is displayed when the optional Info icon is selected on the resource screen:

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Field

Explanation

Occupancy

Enter the number of people that this resource (normally a room) can seat.

Resource Information Image

Upload an image for the resource.

Info

Image size should be 400 x 250 px.

Equipment

Select the equipment available for the selected resource. Equipment is managed in System Settings.

Show Info Icon

Select ‘No’ if the Information button is not required at the bottom of the display. The default setting is ‘Yes’.

Search Tags

Custom values for use with the new kiosks advanced search.

Resource Description

This can detail any other relevant information required to be displayed about the resource.

Complete the Display Settings (Basic):

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Field

Explanation

Screen Background Image

Specify a background image to be used for this resource. This should be sized according to the screen resolution, e.g. 1024 x 768 or 800 x 600. If this field is blank, the system default background is used.

This feature is only used in Aura systems.

Graphical Time bar

Enter the number of hours to be displayed on the time bar for a resource.

Info

For 800 pixel wide screens, we recommend 7 hours, for 1024 pixel wide screens (including Android tablets), we recommend 9 hours. These settings produce a rolling 24-hour time-bar. For a fixed 10 hour time-bar (0800-1800) enter 10 hours.

Time bar Start Hour

For a fixed (i.e. non-rolling) time bar, select a start hour. The default setting is 0, giving a rolling time bar

Stylesheet

Select the stylesheet to be used for the display.

Info

Standard stylesheets for 800 and 1024 wide room screens are provided. See the Stylesheet Guide for details on how to modify them for non-standard screens.

Show Booked by

Specify whether you want to show details of the user who booked the session.

Show Session Status

Used to show or hide a particular room screen, e.g. 'Session in Progress – Ending in X min(s)'.

Hide Attendees for Private Session

When enabled the attendee list for Private Sessions will be hidden.
This is also a System and Location-based Setting, check-out the system settings Display Tab guide and Location-based System Settings guide for more information on this.

Complete the Display Settings (Advanced):

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Field

Explanation

Advanced Display

Select 'Timed Page Sequence' to alternate between displaying the resource screen and the Content-Type specified in the next item.
Select 'Smart Digital Signage' to automatically display alternative content (specified in Content URL) if there are no resource bookings to display. The content will cycle every 60 seconds.

Content Type

If you have selected 'Timed Page Sequence' above, you may select 'Additional Language Screen' or 'Content URL' here.
If you have selected 'Smart Digital Signage' then you cannot select 'Additional Language Screen'.

Info

If you select Additional Language Screen then you must configure the Additional Language option.

Content URL

Specify the URL path to the external content.

Specify the URL path to the external content.

Click Save and select the Connection Properties tab.

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Expand
titleConnection Properties

The Connection Properties tab is used to specify the details required to connect to the resource server:

Complete the fields shown:

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Field

Explanation

Booking System

Use the dropdown list to choose the booking system this profile will connect with.
If using a local-only ResourceXpress system this will only display Local, if using a Hybrid licence this offer more options including Local, Exchange, Google and other 3rd Party Booking Systems

Use Local Authentication

Select 'Yes' to use the user id, password and domain entered below to authenticate on a resource-by-resource basis.

Resource Email

Enter the email address for the resource.

The address is used by the system as the key for looking up bookings.

Resource Server Port

Enter the HTTP port number.

Resource Login User ID

Enter the login user-id and password for the resource.

Resource Login Password

The password is normally case sensitive.

Resource Login Domain

Enter the login domain for the resource.

Enter the login domain for the resource.

Click Save and select the Touch Screen Setting tab.

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Expand
titleConnection Properties.

The Connection Properties tab is used to specify the details required to connect to the resource server:Image Removed

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Complete the fields shown:

Field

Use to…

Booking System

Use the dropdown list to choose the booking system this profile will connect with.
If using a local-only ResourceXpress system this will only display Local, if using a Hybrid licence this offer more options including Local, Exchange, Google and other 3rd Party Booking Systems

Use Local Authentication

Select 'Yes' to use the user id, password and domain entered below to authenticate on a resource-by-resource basis.

Resource Email

Enter the email address for the resource.

Note

The address is used by the system as the key for looking up bookings.


Resource Server Port

Enter the HTTP port number.

Resource Login User ID

Enter the login user-id and password for the resource.

Resource Login Password


Note

The password is normally case sensitive.


Resource Login Domain

Enter the login domain for the resource.

Click Save and select the Touch Screen Setting tab.


Expand
titleTouch Screen Settings.

Use this tab to configure the touch screen settings for a specific resource differently to the default system-wide configuration:Image Removed

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This provides a degree of fine-tuning which is extremely powerful and flexible to suit individual resource requirements.

This feature might be useful, for example, to allow one or more rooms to have check-in and check-out buttons but no SmartbookTM, to restrict local booking. (All bookings would then have to be made at the desktop).

Another use might be to have a system-wide policy of check-in and check-out for comprehensive actual utilisation reporting, but for only certain rooms to have the autocancellation auto cancellation process enabled (or disabled).

Work through the settings shown:

Interactive. Select whether to enable the screen as interactive ('Yes') or for display only ('No').

Maximum Duration of Individual Booking. Enter the number of minutes to limit the duration of bookings made from a device. The default setting is 0, unlimited duration (for a room). For Qubi, a setting of '0' means a duration of 60 minutes, otherwise, the value entered.

Complete the

Smart Book

SmartBook section:

Display SmartBookTM Button. Specify whether you want to show the Smartbook button. Hide buttons for resources that are not to be bookable. The default setting is 'Yes'. An example is shown below:

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SmartBookTM Authenticated?. Select 'Yes' if the user is to be prompted to authenticate using the settings in the authentication section. The user is identified on the screen as the Booked By user. These details are recorded in the utilisation reports. The default setting is 'No'.

Display 'More' Button. The More button allows Smart Sessions to be booked later the same day. Specify whether you want to show this button. An example is shown below:

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Complete the Check-In section:

Field

Explanation

Auto Cancellation

Select 'Yes' to enable, this will auto-cancel resource reservations when a session is not started using the Check-In button, within the time specified in the following Check-In Starts/Ends settings.

The default setting is 'No'.

Display Check-In Button

If the Auto Cancellation process is not enabled the Check-In button can be optionally displayed to record confirmation of session attendance for reporting purposes. If the Check-In button is not pressed within the period indicated below the reservation is flagged as a No-Show but the reservation will only be cancelled if Auto Cancellation is enabled.

The default setting is 'No'.

Check-In Starts

Enter the number of minutes before and after the scheduled session start time that the Check-In button is available.


Check-In Ends

'Check-In' Authenticated?

Options other than 'No' allow the Check-In button to authenticate the user and confirm that the user name is either the session organiser (Booked By user), one of the named attendees (including the organiser) or any valid user.

The default setting is 'No'.

No Show Policy Enabled

This setting can be used to turn on or off the No show policy for recurring bookings, by default it is set to 'Use System Settings'.

An example of how your selections are displayed is shown below:
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Complete the Extend section:

Field

Explanation

Display Extend Button

Specify whether you want to show the Extend button on the screen. The default setting is 'Yes'.

Extend Button Appears

Enter the number of minutes that you want the Extend button to appear before the meeting ends.

For example, enter '30' here for the Extend button to appear 30 minutes before the end of the meeting.

'Extend' Authenticated?

Options other than 'No' allow the user to be authenticated by the Extend button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user.

The default setting is 'No'.

An example of how your selections are displayed is shown below:
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Complete the Check Out section:

Field

Explanation

Display Check-Out Button

Specify whether you want to show the Check Out button on the screen. The default setting is 'Yes'.

'Check-Out' Authenticated?

Options other than 'No' allow the user to be authenticated by the Check Out button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'.

Instant Checkout

Change the way that the checkout button operates for room screens for this resource.

Select 'Yes' for checkout to occur immediately.

Select 'No' for checkout to occur after the nearest 5 minutes.

Select 'Use System Settings' to select the system default.

Use the On Demand Map/Kiosk sections to configure the popup map/kiosk buttons available in Aura room screens:

Select 'Yes' if you want to display the button, an example is shown below:

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Select the map/kiosk profile that you want to display when the button is selected in Aura room screens. Examples of how maps and kiosks are displayed are shown below:

On-Demand Map:
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Kiosk Profile:
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Use the Record Attendance section to record the use of RFID cards. This is applied to all full resources only (e.g. rooms). Specifying 'Yes' allows users to present their RFID card to record their attendance using the meeting room screen, and allows administrators to view/export a report of users attending a session. This is only applicable for pre-booked sessions. It is disabled for floorplans.

Click Save and select the Qubi Settings tab.

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Expand
titleQubi Settings.

This section is displayed for Workspace Resources and is only required for Qubi profiles. The Qubi Model and Firmware version are captured during Qubi start-up and stored in the profile as Last Known Model.Image Removed

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Enter the Qubi's MAC Address. The MAC address can be found on the label underneath the Qubi. Alternatively use unregistered Qubi devices. See page.

Last Known Model. This is the Qubi model and firmware version that is picked up automatically by ResourceXpress.

Instant Booking Duration. This is the default duration of a booking made using the Qubi.

Complete the Qubi3 section:

Field

Explanation

Display Mode

Configures the display mode of Qubi 3 to show either:

  • 1 line of booking information, such as 'User name' (Desk mode).

    or

  • 2 lines with 'Now and Next' session information (Huddlespace).

Note

2 line display mode only is available with a Huddlespace licence.


LED Mode

Enables different combinations of LED bars to be selected to suit the location of the device.

For example, vertical mounting in Huddlespace or Meeting Room (Top and Bottom LED bars) or flat mounted on desk (Bottom LED bar only).

Enable Auto Firmware Update

This provides per profile setting for overnight (0200) firmware update.

This is useful for scheduled testing of new firmware on one or more individual devices before enabling overnight firmware update for all devices at 0200.

Force Firmware Update

Force a firmware update at next connection (i.e. within 60 seconds).

This is useful for immediate testing of new firmware on one or more individual devices before enabling the overnight firmware update for all devices at 0200.

Force RebootAt next live connection (within 60 seconds) force device to reboot.

Complete the Philips Hue Integration section:

Field

Explanation

Philips Hue Integration Enabled

Enabling this allows ResourceXpress to control Philips Hue lights.

Hue Bridge IP Address

Enter the IP Address of the Philips Hue Bridge Gateway, to allow ResourceXpress to communicate with the Hue Lights.

Note

To find the bridge IP address, open a browser and point to www.meethue.com/api/nupnp.


Hue Light ID

Enter the individual ID of the Philips Hue Light that is to be controlled by ResourceXpress for this profile.

Click Save and select the Language Config tab.

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Creating an Additional Language Meeting Invitation

To create an additional language reservation in an Outlook meeting invitation, use an additional language keyboard to enter a meeting title in the Subject field. Use the | character to separate the English and alternative language titles as shown in the following example:

Expand
titleLanguage Config.
Note

Before configuring choose language configuration in System Settings.

Use this tab to set an alternative language for the resource:Image Removed

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Note

It is recommended that 'Timed Page Sequence' is selected in Display Settings in the Resource Info tab to sequence both the English and alternative language URL's with a suitable delay between the screens. Alternatively, enable the on demand language toggle button on the room screens. See Show Language Button below.

Complete the fields shown:

Field

Explanation

Resource Name – Display

Enter the alternative language version of the resource name.

Stylesheet

Select the stylesheet to be used for the display.

Show Language Button

Select 'Yes' for a button to appear on the room screen which toggles the display between English and the alternative language.
Select 'No' if screen sequencing is to be configured in the Resource Info tab.

Language Button Image

Enter a URL to the image to appear on the button.

Alt Language Button Image

Enter a URL to the image to appear on the button when you hover over it.

On-Demand Map

Select the map for this additional language screen to reflect the additional language.

Click Save.

Click Back to List in the bottom left of the screen to return to the Resource Display Profiles screen.
The alternative language is displayed when

you

your resource is selected:

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Handling Additional Language Variations

Translate the standard English text used in the system into the alternative language. See Additional Language Settings for more information.