Each resource added to the system will require a resource display profile.
Your licence determines the maximum number of resource profiles you can create, there are 4 types of licence each offering varying levels of customisation and functionality, see the Licence Tab page for more information on this.
To create a new resource profile or edit an existing one.
Before a profile can be created a location needs to be created.
See our guide on theLocations Tab to create a location.
Open the Resource List screen:
Either:
Click +Create in the top right of the screen to create a new profile.
orClick
next to the resource that you want to edit.
The Resource Info form is displayed.
There are up to six tabs for you to work through:
Complete the first section of the tab:
Field | Explanation |
|---|---|
Resource Name | Enter the full name of the resource as used in the Resource Server, e.g. Exchange Server resource name. |
Resource Name – Display | Enter an alternative resource name for the display, to use if the name is too long or unsuitable for the displays. |
Licence Type | Select the type of licence that you want to apply to this resource:
|
Space Type | Select whether the resource is a Room, Desk, Assigned, Parking or custom space type. Assigned Spaces are not available for profiles with Rooms Screen licences With the space type Parking, users will be prompted to enter a booking reference (car registration or driver name) when booking via a touch screen. |
User | Choose the user you would like to Assign to this space. Only available when the Space Type is set to Assigned Space. |
Qubi | Select Yes if you are using Qubi devices with this profile. Not available with Room Screen Licence Type |
Location | Set the location of the resource. The location is a required field, be sure to have created your locations before creating resource profiles. |
Complete the Resource Information section to specify the information that is displayed when the optional Info icon is selected on the resource screen:
Fiels | Explanation |
|---|---|
Occupancy | Enter the number of people that this resource (normally a room) can seat. |
Resource Information Image | Upload an image for the resource. |
Equipment | Select the equipment available for the selected resource. Equipment is managed in System Settings. |
Show Info Icon | Select ‘No’ if the Information button is not required at the bottom of the display. The default setting is ‘Yes’. |
Search Icon | Custom values for use with the new kiosks advanced search. |
Resource Description | This can detail any other relevant information required to be displayed about the resource. |
Complete the Display Settings (Basic):
Field | Explanation |
|---|---|
Screen Background Image | Set a background image for the Display Profile. It is advised to upload an image which matches the resolution of the display being used. |
Graphical Time bar | Enter the number of hours to be displayed on the time bar for a resource. For 1024px wide screens we recommend 9 hours. |
Time bar Start Hour | Setting this value will lock the time bar to only display a selected time period, choose 0 to allow the time bar to always show the current time. |
Stylesheet | Select the stylesheet to be used for the display. See the Stylesheet Guide for details on how to modify them for non-standard screens. |
Show Booked by | Specify whether you want to show details of the user who booked the session. |
Show Session Status | Used to show or hide a particular room screen, e.g. 'Session in Progress – Ending in X min(s)'. |
Hide Attendees for Private Session | When enabled the attendee list for Private Sessions will be hidden. |
Complete the Display Settings (Advanced):
Field | Explanation |
|---|---|
Advanced Display | Select 'Timed Page Sequence' to alternate between displaying the resource screen and the Content-Type specified in the next item. |
Content Type | If you have selected 'Timed Page Sequence' above, you may select 'Additional Language Screen' or 'Content URL' here. If you select Additional Language Screen then you must configure the Additional Language option. |
Content URL | Specify the URL path to the external content. |
Specify the URL path to the external content.
Click Save and select the Connection Properties tab.
The Connection Properties tab is used to specify the details required to connect to the resource server:
Complete the fields shown:
Field | Explanation |
|---|---|
Booking System | Use the dropdown list to choose the booking system this profile will connect with. |
Resource Email | Enter the email address for the resource. If using a 3rd Party Booking System that does not use email addresses this can be left blank |
Specify Credentials | By default account credentials configured in System Settings will be used. |
Host Name | This is the connection address for the external booking system. |
Resource Server Port | Enter the HTTP/HTTPS port number. |
Resource Login User ID | Enter the login user-id and password for the resource. |
Resource Login Password | The password is normally case sensitive. |
Resource Login Domain | Enter the login domain for the resource. |
Use OAuth | OAuth is only available for Microsoft Exchange/Office 365. This has now a required authentication method for Office 365. |
Enter the login domain for the resource.
Click Save and select the Touch Screen Setting tab.
The Connection Properties tab is used to specify the details required to connect to the resource server:
Complete the fields shown:
Field | Use to… |
|---|---|
Booking System | Use the dropdown list to choose the booking system this profile will connect with. |
Use Local Authentication | Select 'Yes' to use the user id, password and domain entered below to authenticate on a resource-by-resource basis. |
Resource Email | Enter the email address for the resource. The address is used by the system as the key for looking up bookings. |
Resource Server Port | Enter the HTTP port number. |
Resource Login User ID | Enter the login user-id and password for the resource. |
Resource Login Password | The password is normally case sensitive. |
Resource Login Domain | Enter the login domain for the resource. |
Click Save and select the Touch Screen Setting tab.
Use this tab to configure the touch screen settings for a specific resource differently to the default system-wide configuration:
This provides a degree of fine-tuning which is extremely powerful and flexible to suit individual resource requirements.
This feature might be useful, for example, to allow one or more rooms to have check-in and check-out buttons but no SmartbookTM, to restrict local booking. (All bookings would then have to be made at the desktop).
Another use might be to have a system-wide policy of check-in and check-out for comprehensive actual utilisation reporting, but for only certain rooms to have the auto cancellation process enabled (or disabled).
Work through the settings shown:
Interactive. Select whether to enable the screen as interactive ('Yes') or for display only ('No').
Maximum Duration of Individual Booking. Enter the number of minutes to limit the duration of bookings made from a device. The default setting is 0, unlimited duration (for a room). For Qubi, a setting of '0' means a duration of 60 minutes, otherwise, the value entered.
Complete the SmartBook section:
Display SmartBookTM Button. Specify whether you want to show the Smartbook button. Hide buttons for resources that are not to be bookable. The default setting is 'Yes'. An example is shown below:
SmartBookTM Authenticated?. Select 'Yes' if the user is to be prompted to authenticate using the settings in the authentication section. The user is identified on the screen as the Booked By user. These details are recorded in the utilisation reports. The default setting is 'No'.
Display 'More' Button. The More button allows Smart Sessions to be booked later the same day. Specify whether you want to show this button. An example is shown below:
Complete the Check-In section:
Field | Explanation |
|---|---|
Auto Cancellation | Select 'Yes' to enable, this will auto-cancel resource reservations when a session is not started using the Check-In button, within the time specified in the following Check-In Starts/Ends settings. The default setting is 'No'. |
Display Check-In Button | If the Auto Cancellation process is not enabled the Check-In button can be optionally displayed to record confirmation of session attendance for reporting purposes. If the Check-In button is not pressed within the period indicated below the reservation is flagged as a No-Show but the reservation will only be cancelled if Auto Cancellation is enabled. The default setting is 'No'. |
Check-In Starts | Enter the number of minutes before and after the scheduled session start time that the Check-In button is available. |
Check-In Ends | |
'Check-In' Authenticated? | Options other than 'No' allow the Check-In button to authenticate the user and confirm that the user name is either the session organiser (Booked By user), one of the named attendees (including the organiser) or any valid user. The default setting is 'No'. |
No Show Policy Enabled | This setting can be used to turn on or off the No show policy for recurring bookings, by default it is set to 'Use System Settings'. |
An example of how your selections are displayed is shown below:
Complete the Extend section:
Field | Explanation |
|---|---|
Display Extend Button | Specify whether you want to show the Extend button on the screen. The default setting is 'Yes'. |
Extend Button Appears | Enter the number of minutes that you want the Extend button to appear before the meeting ends. For example, enter '30' here for the Extend button to appear 30 minutes before the end of the meeting. |
'Extend' Authenticated? | Options other than 'No' allow the user to be authenticated by the Extend button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'. |
An example of how your selections are displayed is shown below:
Complete the Check-Out section:
Field | Explanation |
|---|---|
Display Check-Out Button | Specify whether you want to show the Check Out button on the screen. The default setting is 'Yes'. |
'Check-Out' Authenticated? | Options other than 'No' allow the user to be authenticated by the Check Out button, confirming that they are the session organizer (Booked By user), one of the named attendees (including the organizer) or any valid user. The default setting is 'No'. |
Instant Checkout | Change the way that the checkout button operates for room screens for this resource. Select 'Yes' for checkout to occur immediately. Select 'No' for checkout to occur after the nearest 5 minutes. Select 'Use System Settings' to select the system default. |
Use the On-Demand Map/Kiosk sections to configure the popup map/kiosk buttons available in Aura room screens:
Select 'Yes' if you want to display the button, an example is shown below:
Select the map/kiosk profile that you want to display when the button is selected in Aura room screens. Examples of how maps and kiosks are displayed are shown below:
On-Demand Map:
Kiosk Profile:
Use the Record Attendance section to record the use of RFID cards. This is applied to all full resources only (e.g. rooms). Specifying 'Yes' allows users to present their RFID card to record their attendance using the meeting room screen, and allows administrators to view/export a report of users attending a session. This is only applicable for pre-booked sessions. It is disabled for floorplans.
Click Save and select the Qubi Settings tab.
This section is displayed for Workspace Resources and is only required for Qubi profiles. The Qubi Model and Firmware version are captured during Qubi start-up and stored in the profile as Last Known Model.
Enter the Qubi's MAC Address. The MAC address can be found on the label underneath the Qubi. Alternatively use unregistered Qubi devices. See page.
Last Known Model. This is the Qubi model and firmware version that is picked up automatically by ResourceXpress.
Instant Booking Duration. This is the default duration of a booking made using the Qubi.
Complete the Qubi3 section:
Field | Explanation |
|---|---|
Display Mode | Configures the display mode of Qubi 3 to show either:
2 line display mode only is available with a Huddlespace licence. |
LED Mode | Enables different combinations of LED bars to be selected to suit the location of the device. |
Enable Auto Firmware Update | This provides per profile setting for overnight (0200) firmware update. |
Force Firmware Update | Force a firmware update at next connection (i.e. within 60 seconds). |
Force Reboot | At next live connection (within 60 seconds) force the device to reboot. |
Complete the Philips Hue Integration section:
Field | Explanation |
|---|---|
Philips Hue Integration Enabled | Enabling this allows ResourceXpress to control Philips Hue lights. |
Hue Bridge IP Address | Enter the IP Address of the Philips Hue Bridge Gateway, to allow ResourceXpress to communicate with the Hue Lights. To find the bridge IP address, open a browser and point to www.meethue.com/api/nupnp. |
Hue Light ID | Enter the individual ID of the Philips Hue Light that is to be controlled by ResourceXpress for this profile. |
Click Save and select the Language Config tab.
Before configuring choose language configuration in System Settings.
Use this tab to set an alternative language for the resource:
It is recommended that 'Timed Page Sequence' is selected in Display Settings in the Resource Info tab to sequence both the English and alternative language URL's with a suitable delay between the screens. Alternatively, enable the on demand language toggle button on the room screens. See Show Language Button below.
Complete the fields shown:
Field | Explanation |
|---|---|
Resource Name – Display | Enter the alternative language version of the resource name. |
Stylesheet | Select the stylesheet to be used for the display. |
Show Language Button | Select 'Yes' for a button to appear on the room screen which toggles the display between English and the alternative language. |
Language Button Image | Enter a URL to the image to appear on the button. |
Alt Language Button Image | Enter a URL to the image to appear on the button when you hover over it. |
On-Demand Map | Select the map for this additional language screen to reflect the additional language. |
Click Save.
Click Back to List in the bottom left of the screen to return to the Resource Display Profiles screen.
The alternative language is displayed when your resource is selected:
Creating an Additional Language Meeting Invitation
To create an additional language reservation in an Outlook meeting invitation, use an additional language keyboard to enter a meeting title in the Subject field. Use the | character to separate the English and alternative language titles as shown in the following example:
Handling Additional Language Variations
Translate the standard English text used in the system into the alternative language. See Additional Language Settings for more information.